AI Product Description Generator for eBay | The Complete Guide
A step-by-step workflow for automating your eBay product content, from data export to final import.
The Content Scaling Challenge on eBay
The Manual Content Bottleneck: Writing titles, descriptions, and item specifics for hundreds of SKUs inside Seller Hub is slow and repetitive. Even with bulk edit, you still copy-paste one field at a time and risk typos or inconsistent formatting.
Why Poor Product Data Hurts Sales: Weak keywords and incomplete item specifics push listings down in eBay search, reduce external SEO visibility, and leave buyers uncertain. Fewer impressions and lower trust translate into fewer sales and more returns.
Common AI Solutions for eBay (And Why They Don't Scale)
Method A: The Native Tool (e.g., eBay Magical listing tool)
Convenient for one, impossible for one thousand.
eBay’s Magical listing tool can draft a single description while you create a listing. That helps when you only need to post one item, but there’s no option to feed it a spreadsheet of 5,000 SKUs. You still need to open each listing, run the generator, tweak the output, and save manually.
Method B: The Integrated Plugin
Better, but still traps your data and limits your workflow.
External writing tools like Jasper can bulk-generate copy, yet you must export data, paste text back, and reformat everything for File Exchange. They solve one slice of the problem but don’t handle the spreadsheet structure eBay expects or the import step afterward.
The Universal Problem: A Content Dead End
Even if these tools generate good content for eBay, they create a major roadblock. The content is now trapped. If you want to sell the same products on Amazon, OTTO, or another marketplace, you can't reuse that work. Each system has different data requirements, and these platform-locked tools cannot format your content for other destinations. This forces you to start from scratch for every new channel, killing your ability to scale.
The Scalable Workflow: A Content Pipeline with Conbase.ai
Moving Beyond Platform-Lock: The idea is simple: export your eBay data, enrich it in Conbase.ai, then import it back in bulk. Because everything happens in a spreadsheet, you stay in full control and can reuse the same file for any other channel.
Your Data, Your Rules: Conbase.ai works directly with CSVs, so you decide which columns feed the AI and which fields it must never touch. The result is a clean, upload-ready file that meets eBay’s File Exchange rules without extra formatting.
Step-by-Step: Your Complete eBay AI Generation Workflow
Step 1: Export Your Product Data from eBay
You need a fresh CSV that mirrors what is currently live in your store.
- Sign in to Seller Hub and open Reports. If you still use File Exchange, open the File Exchange Center instead.
- Click Create Report and choose Inventory or Active Listings.
- Select All columns to make sure every field is included.
- Generate the report and download the CSV once it appears in the queue.
- Make a backup copy before making any edits.
Always check the official eBay documentation for the most up-to-date information, as interface labels and options can change.
Step 2: Prepare Your CSV for High-Quality AI Output
Good input data equals good AI output. Add or review the following columns so the AI has clear facts to work with:
- SKU
- base_title
- brand
- upc
- condition_description
- material
- color
- dimensions
- key_feature_1
- key_feature_2
- included_items
- era_style (for vintage)
Important for eBay: Make sure to include the Action and CategoryID columns. The Action column tells eBay what to do with each row (Add, Revise, End). CategoryID must be the exact numerical ID from eBay’s category list. Look up the correct ID in the category tree inside Seller Hub or in the File Exchange Advanced Instructions. Conbase.ai will enrich your copy while leaving these critical command fields intact.
Step 3: Process Your Data with a Conbase.ai Pipeline
The process is simple. This video shows you the entire workflow from start to finish.
- Upload your source CSV file.
- Configure one or more prompts.
- Run the generation.
If you prefer a written guide with screenshots, you can find one here: Conbase.ai Workflow Guide.
Find the Perfect Prompt for Your Needs
To get the best results for eBay, you need a powerful prompt. You can either build your own or use a pre-built template.
- Explore our Generation Guides: We have detailed guides with copy-paste sample prompts for the most common use cases. Learn more
- Browse the Template Library: Check our in-app template library for ready-to-use workflows. (Requires login) Learn more
Step 4: Import Your Enriched Data into eBay
When your CSV looks good, push the changes back to eBay.
- Open Seller Hub Reports and choose Upload. In File Exchange, click Upload Files.
- Select your enriched CSV and start the upload.
- Review the processing report. Fix any validation errors, adjust the file if needed, and re-upload.
- Once the file is accepted, check a handful of listings to confirm the new titles, descriptions, and item specifics look correct.
Always check the official eBay documentation for the most up-to-date information, as import rules and options can change.
Workflow Comparison: Conbase.ai vs. Native Tools
- ✓True Bulk Processing: Process 10,000 products from a spreadsheet, not just one at a time.
- ✓Multi-Step Automation: Chain actions together (e.g., Generate > Translate > Format) in a single workflow.
- ✓Platform-Agnostic: One central tool for all your platforms, not a dozen different locked-in solutions.
- ✓Full Prompt & Data Control: Your brand, your rules. You have complete control over the AI's inputs and outputs.
Stop Editing, Start Automating Your eBay Store
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